Contract Administrator

About Us :

Founded in 1995, Pirotta Services was a family-owned Australian company specialising in construction and commercial fitouts in Melbourne, with diverse experience in all areas of commercial office fitout and refurbishments including construction and general building maintenance.

In 2016, the next generation of the Pirotta family took over Pirotta Services which is now known as Pirotta Services Commercial. This handover signals a new chapter in the business, offering new ideas, enhanced processes and the latest design and construction trends in interior fitout and building solutions. With a new management team, Pirotta Services Commercial still offers the same level of service and quality fitout and building solutions.

Pirotta Services Commercial has delivered multiple commercial building projects for various industries since its inception such as education, health & medical, government, commercial offices, retail and hospitality. Using our company processes and together with our highly skilled staff, access to architects, interior designers and other building consultants, an integral part of our success is delivering cutting edge office fitout and design that provides a functional and space-efficient working environment for our clients.

About You :

Education: A degree or diploma in Construction Management, Quantity Surveying, or a related field is preferred.

Certifications: Preferred certification or training in Contract Administration or Quantity Surveying.

Position Summary :

To assist Project Managers with the overall direction, coordination, implementation, execution, control and completion of specific projects ensuring consistency with company strategy, commitments and goals. To build on relationship with clients and stakeholders and to secure contracts for projects. The role is to be performed with high standards of service to external and internal stakeholders. The Contracts Administrator plays a key role in supporting the management of contracts, ensuring compliance, and maintaining effective communication with stakeholders throughout the project lifecycle. The role requires a thorough understanding of construction contracts, project documentation, and legal requirements in the Victorian construction industry.

Key Requirements :

Experience: At least 4-5 years of experience as a Contracts Administrator in the building or construction industry.

Knowledge: Strong knowledge of Australian construction contracts, such as AS4000, AS4902, or other industry-specific agreements, and an understanding of local Victorian building codes and regulations.

Skills: Excellent communication, negotiation, and problem-solving skills. Strong organizational skills and attention to detail are essential.

Technology: Proficiency in Microsoft Office Suite and project management software (e.g., Procore, Aconex) is highly desirable.

Job Responsibility :

Detailed Contract Administrators tasks:

• Contract Management: Administer and manage the lifecycle of construction contracts from tender stage through to project completion, ensuring all terms and conditions are met.
• Budget and Cost Control: Assist with cost estimation, budget management, and tracking of project expenses. Ensure costs are controlled in accordance with the contract terms and client expectations.
• Procurement Management: Coordinate with subcontractors, suppliers, and vendors for the procurement of materials and services in alignment with project requirements.
• Claims and Variations: Prepare, review, and negotiate variations to contracts and claims for additional works, ensuring compliance with the contract.
• Compliance and Reporting: Ensure that all construction activities comply with the relevant local building regulations, industry standards, and legal requirements in Victoria. Prepare and maintain regular progress reports, including the identification of risks and contractual issues.
• Risk Management: Identify potential risks or issues related to the contract and work with the project team to mitigate these risks effectively.
• Stakeholder Liaison: Act as the main point of contact between clients, subcontractors, consultants, and internal project teams to ensure smooth communication and timely resolution of any issues.
• Document Control: Maintain accurate records of all contracts, documentation, correspondence, and other project-related files in a well-organized manner for easy retrieval and reference.
• Quality Assurance: Ensure that all contractual obligations are met in terms of quality standards, timelines, and safety regulations throughout the construction process.

Comply with Company Policies and Procedures

• Each employee has the responsibility to be aware of and abide by the company policies and procedures.
• In your position it is a requirement that those employees that report to you or work with you abide by these company policies and procedures.

Safety and Housekeeping Standards

• Each employee is responsible for their personal safety and that of those that work with or around them.
• Housekeeping is a vital part of Safety and Quality. Each employee or each employee within a work group is charged with maintaining their immediate work area in a safe and tidy state.

Contract Administrators are authorised to

• Authorised to stop or prevent unsafe or poor practices, and to stop activities that may adversely affect the environment.
• Authorised to negotiate with clients to secure profitable contracts after consultation with the Project Manager and Managing Director.

Absence:

• In the case of absence of the “Contract Administrator”, the “Project Manager” assumes the responsibilities and authorities of the position, but may delegate them to other suitably trained staff.

Job Functions :

Contracts administration

Job Benefits :

This role offers an exciting opportunity for an experienced Contracts Administrator to be part of a dynamic team within the building and construction industry in Victoria. If you're looking to take your career to the next level, we encourage you to apply.

Selling Point :

Contracts Administration

Contact :

Cameron Pirotta