Administration Officer
Alfred Health Sandringham VIC 3191
Pay information not disclosed by advertiser
Key points we found
- Provide administrative support to Specialist Clinics
- Greet patients and manage appointments
- Assist clinical staff with administrative tasks
Bayside Health
Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland. We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between. More than 22,000 dedicated staff are focused on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive. Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.
- Permanent Part time (40 hours per fortnight)
- Monday, Thursday, Friday - 0830hrs- 1700hrs
- Managers and Administrative Worker Grade 1 Level 1 (HS1)
- Great staff benefits
- Based in Sandringham Hospital
The Department
Specialist Clinics is responsible for the overall delivery of a number of non-admitted or ambulatory services across the organisation. These services include pre and post-hospital admission and management of medical conditions, including chronic disease and complex health problems. These services are provided in-conjunction with diagnostic services such as pathology and imaging. Patients are referred to Specialist Clinics from a range of providers, including general practitioners (GPs), Specialists and clinicians in Emergency Departments, inpatient units and other areas of Alfred Health.
This position reports to the Administration Supervisor, and is part of an administration team. The administration officer performs a range of administrative, reception and clerical tasks to support and assist the day to day function of the clinics and health service.
The Role
- The Administration Officer is approachable, responsive and provides professional service to ensure best customer outcomes are delivered
- Greet Patients, handle referrals, answer phone calls, and booking patient appointments
- Audit and validate waitlists
- Support clinical staff (Doctors and Nurses) with administrative tasks
Experience Required
Essential
- Demonstrated computer proficiency including MS Word, MS Outlook, MS Excel (foundational)
Desirable
- Sound administrative experience - Hospital environment preferred but not essential
- Personable, customer focused approach, and commitment to high quality service
- Demonstrated ability to plan work flow, prioritise and delegate to meet deadlines.
- Demonstrated computer proficiency including MS Word, MS Outlook, MS Excel (foundational)
- Understanding of confidentiality and privacy legislation
- Understanding of medical terminology
Staff Benefits
- Salary Packaging & Novated Leasing through Maxxia
- Flexible Heath Insurance coverage through HCF Health Insurance
- On-site car & bike parking opportunities, Deducted Pre-Tax!!
- Fantastic onsite fitness facilities at The Alfred through ProSport Health and Fitness.
- Child Care Services at The Alfred managed by KU Children’s Services
Please include a Cover Letter to be considered for this position.
If applicable, specify specific requirements that you require in the cover letter or CV.
For enquiries regarding this position, please contact Jill Blacker, Administration Supervisor on 9076 1288.
Applications Close: 11pm AEST, Thursday 9th April 2026
We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.
If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad.
In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.
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Alfred Health
Alfred Health provides a comprehensive range of specialist medical and surgical services including Australia’s busiest trauma centre. We also operate one of the largest and most advanced intensive care units (ICU) in the southern hemisphere.
Alfred Health offers almost every form of medical treatment across our three locations at The Alfred, Caulfield Hospital and Sandringham Hospital.
Recognised as a national leader in health care, Alfred Health has a commitment to biomedical research.
We are also known for excellence in training for medical, nursing, allied health and other support staff. This is further enhanced through partnerships with Monash University, La Trobe University, and several internationally recognised medical research organisations such as the Burnet Institute.