Administration Assistant

Why Choose Amana Living?

Amana Living is one of the largest Aged Care providers in Western Australia and has been responding to the needs of older people and those who care for them since 1962. We offer a broad range of services, including residential care homes, transition care programs, retirement living villages, home care, day care, respite, and dementia specific services. Together, we enable older people to maintain their individuality, providing what is needed to support a fulfilling life.

Our vision is a community where every older person is honoured and valued. Our mission is together, we enable older people to maintain their individuality, providing what is needed to support a fulfilling life. Our values are compassion, collaboration, curiosity, inclusion and trust. Amana Living is proud to lead in reforms that benefit our workforce, caring for those who care for a career. 

Our Benefits

• Competitive rates
• Salary packaging benefits up to $18,550
• School holidays childcare assistance
• Continued superannuation contribution for employees who are on paid on unpaid parental leave
• Health and wellbeing programs and more! 
• Ongoing training and development to keep your skills growing.
• Access to our Employee Assistance Program

At Amana Living, we value diversity and welcome applicants from all backgrounds, including those who identify as living with disability, are Aboriginal or Torres Strait Islander, or members of the LGBTIQA+ community. Join us in making a difference!

The Role

Reporting to the Care Centre Manager, you’ll be the face of the care centre as the first point of contact for families, visitors and contractors along with providing high-quality and efficient administration support to the facility, staff and residents.

This Administration Assistant position is offered on a Part Time basis working from our Hale Hostel Facility in Coolbellup. Week 1: Monday - Wednesday 8.30am - 4.45. Week 2: Tuesday - Wednesday 8.30am - 4.45pm.

Key Responsibilities:

• Deliver high-quality customer service by addressing inquiries from residents, visitors, and staff in a timely and professional manner.
• Provide comprehensive administrative support across all facility functions to ensure efficient daily operations including ordering supplies and consumables and invoicing.
• Coordinate and assist with on-site roster management, including staff training and maintenance of mandatory compliance standards.
• Maintain accurate records, prepare required documentation, and adhere to reporting deadlines. 
• Uphold stringent office controls and security protocols concerning the handling of money, valuables and records.

About you:

You will have proven organisational and time management skills, with the ability to work well under pressure, adapt to changes, and juggle multiple tasks. Your highly developed interpersonal and communication skills will enable you to connect effectively with colleagues and residents alike. You will possess strong computer skills and be eager to learn new software programs efficiently. You will be confident working independently, yet also thrive as part of a team.

Essential Criteria:

• Proven experience in administration and customer service (aged care industry desirable)
• Excellent communication and interpersonal skills
• A self-motivated, dependable, and professional approach to work
• Proficiency in Microsoft Office at an intermediate level
• National Police Clearance (obtained within the last six months)
• NDIS Screen Check (or willingness to obtain at interview stage)
• Evidence of Current 2024 Flu vaccinations per Amana Living policies
• Current drivers’ licence

How to apply

If you are interested in this role and meet the essential criteria, please click the "apply now" button. Amana Living reserves the right to close this position prior to the closing date. Shortlisting and interviews will commence immediately